An Introduction To Paperless Inventory Management Systems

Splash offers Billing and Accounting Management software module which gives you a simple, efficient and cost-effective method to gain full control over accounting processes of your organization. Simple and reliable bookkeeping utility is useful accounting software for small businesses organization to meet the exact needs of business in cost effective way. Billing and Accounting Software enables you to maintain multiple company records, customer-vendor records, tax related and inventory management information, income and expenses details of your organization with the help of advanced barcode technology.

Inventory Management Software is a computer-based system for tracking inventory levels, purchasing, shipping, receiving, tracking, warehousing and storage, turnover, and reordering. Companies often use inventory management software to reduce their carrying costs. The software is used to track products and parts as they are transported from a vendor to a warehouse, between warehouses, and finally to a retail location or directly to a customer.

In today's business environment, even small and mid-sized businesses have come to rely on computerized inventory management systems. Certainly, there are plenty of small retail outlets, manufacturers, and other businesses that continue to rely on manual means of inventory tracking.

Automation can dramatically impact all phases of inventory management, including counting and monitoring of inventory items; recording and retrieval of item storage location; recording changes to inventory; and anticipating inventory needs, including inventory handling requirements. This is true even of stand-alone systems that are not integrated with other areas of the business, but many analysts indicate that productivity and hence profitability gains that are garnered through use of automated systems can be further increased when a business integrates its inventory control systems with other systems such as accounting and sales to better control inventory levels.

Inventory management software is used for a variety of purposes, including:

·         Maintaining a balance between too much and too little inventory.

·         Tracking inventory as it is transported between locations.

·         Receiving items into a warehouse or other location.

·         Picking, packing and shipping items from a warehouse.

·         Keeping track of product sales and inventory levels.

·         Cutting down on product obsolescence and spoilage.

Another important component of good inventory management is creation and maintenance of a sensible, effective warehousing design. A well-organized, user-friendly warehouse layout can be of enormous benefit to small business owners, especially if they are involved in processing large volumes of goods and materials. Conversely, an inefficient warehouse system can cost businesses dearly in terms of efficiency, customer service, and, ultimately, profitability.

Automated inventory control systems work by scanning a barcode either on the item. A barcode scanner is used to read the barcode, and the information encoded by the barcode is read by the machine. This information is then tracked by a central computer system. For example, a purchase order may contain a list of items to be pulled for packing and shipping. The inventory control system can serve a variety of functions in this case. It can help a worker locate the items on the order list in the warehouse, it can encode shipping information like tracking numbers and delivery addresses, and it can remove these purchased items from the inventory tally to keep an accurate count of in-stock items. All of this data works in tandem to provide businesses with real-time inventory tracking information. Inventory control systems make it simple to locate and analyze inventory information in real-time with a simple database search.

Features of Inventory Management Software by Splash:

1.      This Billing and Stock software can be installed at computer or laptop so that accountants can use it anywhere.

2.      Report and Stock Management software by Splash is user friendly and very    easy to operate. 

3.      Report and Stock Management software has facility to view the total Reports and purchases drawn for a particular day.

4.      Splash’s billing and stock software has facility to define flexible tax structure

5.      Splash’s billing and stock management software also has a facility to view the monthly and yearly graphical analysis report.

6.      Splash’s billing and stock management software has facility of auto update of stock when purchase or bill, Report is drawn.

7.      Billing and stock software by Splash Aurangabad has facility to add users and assign rights to them.

8.      Report Printing and Stock Management Software by Splash Aurangabad has facility to view and reprint past Reports and Purchases.

9.      Billing and stock software by Splash Aurangabad has facility to add users and assign rights to them.

Reports Generated:

I.        Product Listing:

1.      By Category: Prints all the products available in particular selected category

2.      All products: Prints all the products available of all category

II.     Manage Supplier:

1.      Report prints all the supplier name with their details

III.   Products on Reorder Level:

1.      Report prints all the products with theirs reorder level details and current stock available.

IV.   Purchasing Order & Receive Form:

1.      Purchase order: Report prints all the purchase order of selected date.

2.      Receive order: Report prints all the receive order of selected date.

V.     Stock Monitoring:

1.      Print all the products with details like price, current stock, and vat.

VI.  Defective Stocks:

1.      Defective stock: Report prints all the products which are defective.

2.      Return stocks: Report prints all the defective products that are returned.

VII. Sales Receipts:

1.      Prints any receipt made earlier.

VIII.  Manage Trucks/Loading/Backload:

1.      Manage trucks: prints all the trucks with their details.

2.      Truck order load: prints all the order with truck id which are going to deliver order.

3.      Truck order back load: prints all the order with truck id which are going to deliver order.

Inventory control is important to ensure quality control in businesses that handle transactions revolving around consumer goods. Without proper inventory control, a large retail store may run out of stock on an important item. A good inventory control system will alert the retailer when it is time to reorder. Inventory control is also an important means of automatically tracking large shipments. For example, if a business orders ten pairs of socks for retail resale, but only receives nine pairs, this will be obvious upon inspecting the contents of the package, and error is not likely. On the other hand, say a wholesaler orders 100,000 pairs of socks and 10,000 are missing. Manually counting each pair of socks is likely to result in error. An automated inventory control system helps to minimize the risk of error. In retail stores, an inventory control system also helps track theft of retail merchandise, providing valuable information about store profits and the need for theft-prevention systems.

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